Shiny app syndrome is real, and lots of business owners have it. How many apps are you using to operate your business?
With the recent shift to remote work, many business owners have compiled tons of apps to do everything they need. All these apps get confusing, and bouncing around from app to app can take up time. These apps also cost money, and the costs of purchasing new apps all of the time adds up. In an ideal world, there would be a solution to this app overload. A subscription-based service that gives business owners all of the tools they need in one place at a reasonable cost. Microsoft 365 Business is the solution. Replacing unnecessary apps and fully utilizing Microsoft 365 Business allows you to save money, improve security, and do it all in one place. 1. Save Money Microsoft 365 Business Standard subscription costs $16.00 a month. It has features that could replace numerous apps, which cost upwards of $300.00 a month. Some of the most popular apps can be replaced with Microsoft 365 Business. If you use these popular apps in your business, you may be able to save over $280.00 a month by fully utilizing Microsoft 365 Business. Saving on app costs will give you money to spend on other aspects of your business and ultimately improve your bottom line. Shelley Leroux, a recent student in our Microsoft 365 Business Course for Accounting Professionals stated, “I gained amazing respect and knowledge of the variety of apps that Microsoft has to offer (all in one software). Microsoft can and will replace several other apps that I am currently using.” 2. Improve Security Microsoft 365 Business allows you to safeguard all of your business data with built-in security features. These features defend against cyber threats like viruses and spam, keeping your information and devices safe. It also keeps all of your customer data protected and secure. With Microsoft 365 Business, you can confidently tell customers that their data is safe. Ease of identity and access management also makes Microsoft 365 Business an essential tool for business security. 3. Do It All in One Place Bouncing around from app to app takes time out of your day, and when running a business, that is time you just don’t have to waste. Properly implementing Microsoft 365 Business in your business will allow you to manage all of the features and tools you need in one place. This ease of access will help you stay organized and save time while managing your business. Using one platform for collaboration, storage, and connectivity makes working with team members and clients much simpler. Remembering what app to use for each different project or task can be frustrating. Microsoft 365 Business offers a one-stop solution to access your email, collaboration tools, and so much more. With this subscription, everything is in one place. Microsoft 365 Business is a powerful tool, and you want to ensure you are utilizing it to its full extent. Whether you are using Microsoft 365 Business as a business owner or an accounting professional, we offer courses to teach you how to get the most out of your subscription. Contact us today at info@cb-solutions.ca to learn about our course and how we can help you streamline your business or accounting practice with Microsoft 365 Business.
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Microsoft 365 is full of functions and tools that the average user isn’t aware of. The software is constantly updating to provide users with new tools and features. That’s why taking courses to learn about the software is a worthwhile investment. Fully understanding the ins and outs of Microsoft 365 could save you time and make business management much easier.
Here are five things we bet you didn’t know you could do in Microsoft 365. 1. Translate Live Events with Video Captions Language barriers make video calls challenging. Microsoft Teams ‘Live Events’ feature offers easy translation. Organizers of the event can select “captions” and “translate to”, then choose up to six languages that attendees can choose from. For example, if the spoken language during the event is English, but there are French attendees, they can choose to have French live captions during the event. This feature makes global communication much more manageable. Rather than dealing with miscommunication, everyone can fully understand each other regardless of the participant’s native language. Additionally, users can download the transcript later to review everything that was said during the event. 2. Use Keyboard Shortcuts in Teams Meetings Have you ever had someone walk into the video frame while in an important virtual meeting? Or made some an embarrassing noise in the background? We have all either experienced or witnessed some sort of embarrassment or rude interruption while on a video call. Of course, those are the times when we just can’t find the mute button fast enough. In Microsoft Teams, you can use keyboard shortcuts to avoid a disaster quickly. Here are 3 keyboard shortcuts that may save you from scrambling to find the right button during a meeting.
3. Schedule Emails to Be Sent Later Do you ever find yourself working late nights or on weekends and don’t want your email recipient to see when you are working? Or do you ever work ahead of schedule and draft an email that you don’t need to send until next week? With Microsoft Outlook, you can delay the delivery of your emails, so they send when you want them to. When the best time to send an email isn’t the most convenient, this feature is there to help. 4. Customize Your Inbox Microsoft Outlook also allows you to customize your inbox to make email communication easier. Prioritize and organize your emails, set up automatic default responses, and ultimately change your layout easily. Microsoft Outlook allows you to view your emails how you want to and stay on top of important emails. 5. Convert Scribbles to Text Do you prefer taking notes with a pen but struggle to keep your handwritten notes organized? With Microsoft OneNote, you can take notes and quickly scribble rather than type; then, it will convert to text for easy reading. This feature is excellent for taking quick notes that you can easily share with others. These are only a handful of the numerous features that Microsoft 365 offers. When all Microsoft 365 apps are fully utilized, they can replace many apps in your business. This streamlined functionality allows you to improve your bottom line by deleting the apps you no longer need and utilizing the Microsoft 365 subscription you already pay for. Whether you are an accounting professional or a business owner, we have a course for you to teach you how to get the most out of your subscription. Contact us today to learn how you can fully utilize Microsoft 365. It's About Leveraging The Technology Without Sacrificing Control
Technology is advancing rapidly, and the number of options are increasing. Often, small business owners who care deeply about their client's privacy fear handing over the control of sensitive information to technology and prefer to stick with a paper-based system. However, regardless of your business's size, leveraging the right technology offers time and cost savings, improved accessibility, privacy and security. Cloud accounting is a modern accounting system that gives you these benefits and more. 1. Time and Cost Savings Implementing a cloud accounting system into your business will allow automation to save time transferring data, making entries on numerous spreadsheets, and manually recording expenses. Automatic system updates will also save you time and allow you to focus on other essential tasks. We all know that time is money, and cloud accounting will result in cost savings from the time you save. Big impact, small changes! 2. Improved Accessibility With cloud accounting, you can access up-to-date financial information anywhere and from any device. As long as you have an internet connection, the cloud is accessible and at your fingertip. With old-fashioned desktop-based software, you are limited to your office, and you can only access your data from one place. Cloud accounting allows you to access your financial information from anywhere. You, your accounting professional, and your staff can access up-to-date information at any time from any device, making collaboration easier. 3.Privacy and Security A common concern we hear from our clients is maintaining privacy and security with technology-based software. Cloud accounting uses military-level encryption to back up, store, and protect data. Since your data is no longer stored on a physical server or hard drive in your office, it is not subject to viruses, malware or spilled coffee destroying the machine. With cloud accounting, data is encrypted at source, and only you and selected members have access. Data is backed up in multiple locations to ensure it is safe and accessible when you need it. Leveraging technology will advance your business by saving you time and money, improving accessibility to up-to-date information, and improving your privacy and security. You will appreciate peace of mind knowing that your data is protected and secure in the cloud. Through a virtual business consultation, we can determine if cloud accounting is right for you and your business. If you are ready to advance your business and switch to cloud accounting, contact us to learn how to implement the software without any hassle successfully. If you want to know more about how to streamline your business contact us at info@cb-solutions.ca |
AuthorCathy Badry, BComm, CPB Archives
February 2023
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